Non-federal Resource Deployment Procedures

It is the intent of the Division to allow out-of-state resource deployments only after the potential for an emergency response in Florida is assessed and it is determined that there are adequate resources to meet both potential in-state emergency response needs and the out-of-state deployment. The Division will also rotate personnel in assignments to give as many individuals as possible an opportunity to be dispatched to maintain currency and/or be trained in Incident Command System positions.

To be dispatched, individuals need to be qualified for the position which they are resource ordered, have their absence approved by their immediate supervisor and agency for the duration of the assignment, and make themselves "available" for dispatch via appropriate channels. Usually personnel dispatched for the first time to a Federal assignment will go as a trainee working under a fully qualified and trained person.

As an NWCG member agency, the Division of Forestry follows the National Wildland and Prescribed Fire Qualification System Guide for minimum qualifications for each position.

Red Card Qualification training for cooperators can be obtained through the local Division of Forestry, at the Division's Center for Wildfire and Forest Resource Management Training, through the FFCA under contract with the Division of Forestry /funded by a training grant or through trained and qualified NWCG instructors under agreement with the Division.

The resource ordering system is a national system that identifies specific resource needs and uses "availability lists" at the state, regional and national levels to fill the resource needs.

The Florida Division of Forestry accepts "availability lists" from both Division and cooperator personnel for wildfire and other emergency incident deployments nationally. Each Forestry District/Center office compiles this information for all cooperators within their geographic area of responsibility. These "availability lists" are forwarded by the Division's field units to the State Officer-In-Charge in the Forest Protection Bureau. Staff members in the Bureau input this data in the Resource Ordering Status System, ROSS, a national resource status system overseen by the National Interagency Coordination Center in Boise, ID.

Please note that a person's "availability" should include a beginning and ending date. Being "available" means the person is ready, willing and able to be dispatched upon notice anytime between the beginning date and ending date of their availability period. It is important that those who make themselves available are actually available for a 14-day deployment. Therefore, a person should be available for dispatch on the last day of the "availability period" and be gone for a 16-day assignment (including travel). This information will be posted in the Resource Status Ordering System (ROSS). Resources will be ordered using this system based on availability and the position requested. All resources qualified for fireline duty should have completed a "fireline safety" refresher session within the past year.

Incident Qualification Cards will be updated once annually during January/February of each year. The work capacity test or pack test is required for most positions and is also completed in the winter months each year. Incident qualification information can, however, be entered into the person's record at any time during the year through the Districts/Centers as time permits.

Cooperator personnel are always dispatched as casual hires under the Federal Administratively Determined (AD) Pay Plan. This means they are paid by the Federal government and must be approved for a leave of absence from their normal work duties for the duration of the assignment. Typical assignments will be two weeks in length with a day of travel on each end of the assignment for mobilization and demobilization, making a normal total of 16 days. Hiring paperwork will be required to be completed (i.e., W-4, I-9 and AD Hire Form) prior to deployment. All paperwork will be processed through the Florida Interagency Coordination Center.

Once orders are filled the Forest Protection Bureau staff will contact the selected person(s) for deployment through the appropriate District/Center office. Confirmation is needed immediately (within one hour) as well as a proposed date and time of departure. The Florida Interagency Coordination Center will then prepare the necessary travel arrangements along with an itinerary which will be forwarded to the selected person(s). Persons should travel to the incident with the appropriate tools and PPE to perform the assigned duties.